We have studied the protocol of the Fire Fly Arts Collective and are impressed with their system.

This system is based on theirs and other events who've adopted their system.

To report a problem at anytime, email: TucsonConduct@gmail.com



Reporting a Problem



To report a problem at anytime, email: TucsonConduct@gmail.com

Who Can Report A Problem?

Anyone who was directly affected by or who witnessed behavior that was dangerous or harmful to anybody present.

What Problems Can I Report?

Any behavior or pattern of behaviors that you feel is unsafe or harmful to you or others, that makes you feel afraid or threatened, or that could endanger BCD's ability to continue to hold events.

Who Can Be Reported?

Anyone whose behavior causes you concern. All reports will be handled equitably regardless of who is involved or that person's role within BCD. Since we do not operate in a vacuum, we will also accept reports on anyone in the community, whether or not they attend the event, so we may be better informed of potential issues.

When Can I Report a Problem?

Anytime. Reports will be taken seriously and handled appropriately regardless of when they are made. During the event you can contact the Conduct Team member on duty. Before or after the event you can email: TucsonConduct@gmail.com.

What if Something Happened in the Community?

If you feel any individual's behavior in other contexts suggests that they might present an ongoing problem for the BCD community, please express your concerns at any time.

How Do I Report A Problem?

Send an email to TucsonConduct@gmail.com. During the event you can contact a Conduct Team member. If you aren't sure something is a problem, feel free to ask the Conduct Team for advice. We'd rather know something feels off.

What Happens When I Make a Report?

The Conduct Team is a deliberative and investigatory group that will look into your report, talk to the people involved, and take appropriate action.

What Happens If I Need Help at the Event?

A Conduct Team member will be assigned to you. That team member will focus on your needs in the moment and your ongoing needs as a member of our community. That Conduct Team member will advocate for you to our broader team. We won't necessarily be able to meet all your needs, but your advocate will help you get your needs met, both in the moment and post-event.

Will I Find Out the Results of My Report?

It depends. In the interest of privacy, we will not report back to you if you do not attend BCD events. We protect the privacy of our guest list and will not confirm or deny whether the reportee attends our event, and we will not disclose any actions taken. In some circumstances, we may disclose some parts of our investigation and outcome. In doing so we will place a high priority on the privacy of our attendees.

What Can the Outcome Be?

Following an investigation, the conduct committee can take any number of actions. These actions may be taken immediately or as a result of investigation and discussion. Every effort will be taken to balance the need of all involved as well as the safety of the event. The actions that can be taken are:
-Have a conversation with the participant expressing concern.
-Issue an official warning.
-Bar a participant from voluteering in either specific capacities or any capacity.
-Ban a participant from events for a period of time or indefinitely.
-Archive the information and recommend no action.
-Revoke tickets to the event (refunds considered on a case by case basis).
-Involve venue security.
-Involve law enforcement.

What Will Not Happen If a Report is Made?

If you make a report we will not reveal your identity or any details related to the report without your explicit consent. We will not take any sort of retaliatory action against you for reporting (or not reporting) a problem in good faith. We will not make a recommendation for action without interviewing the person the report is about (the reportee).

What If Someone Reports Me?

While we will always err on the side of safety and treating all reports as true, we will not assume that a report being made automatically means that action needs to be taken. The Conduct Team will receive the report and a member will conduct an investigation. They will interview you, explain all possible outcomes in detail, and outline next steps. The investigator will also interview the reporter and any witnesses. The Conduct Team will not take any action without first interviewing you. You will be informed of any action the team takes in connection with the report, including taking no action. If someone deliberately makes a false report about you, the team will take appropriate action in response.

Goal of a Conduct Team Investigation

Our goal is to gather enough information to be able to make a fair and reasonable recommendation as to whether to allow an individual continued access to events or to volunteer infrastructure.

We will document each report, determine whether a report is actionable, and gain sufficient understanding of the situation for a recommendation to be made to the team.

Determining innocence or guilt is NOT the goal. Instead we will gather enough information to make a fair and resonable consideration regarding allowing someone continued access to the community and events.

While the Conduct Team may choose not to recommend action based on a single report, multiple reports about any specific individual suggesting a pattern of misconduct will result in action. We do not label anybody as a criminal or determine whether reports are true beyond a reasonable doubt.

Procedures



Anonymity

If someone provides information to the Conduct Team but does not want us to talk to the person or persons involved, we may not be able to take action. We will retain the information and may contact the reporter in the future. If requested, we will not disclose the identity of the reporter during our investigation. We will make every appropriate effort to protect anonymity.

Timeline

The Conduct Team must often assess multiple perspectives on a single, complex issue, and just like all reporters, reportees, and witnesses, our volunteers may have busy schedules. It may take multiple conversations to provide a full understanding of the circumstances underlying a report. If you are interacting with the Conduct Team (as a reporter, subject of a report, or witness), you can help keep our process moving by responding to messages from investigators in a timely fashion, and you are welcome to check in with investigators at any time regarding the status of a report.

Typical Procedure

-Conduct Team is notified that a report is submitted.
-Conduct Team contacts the reporter to discuss the report and possible outcomes.
-Conduct Team talks to witnesses and subject of report.
-Conduct Team consults with any character witnesses and follow-up on any leads that suggest pattern of behavior.
-Conduct Team discusses the results of the investigation and determines an outcome.
-Conduct Team takes action (outlined above under What Can the Outcome Be?)
-Conduct Team notifies subject of action.
-Condcut Team may notify reporter of action.
-Condcut Team may issue a public statement regarding the outcome.

Confidentiality

The Conduct Team will make every effort to insure the privacy of participants invovled in reporting incidents. They shall not discuss the investigation or share any identifying characteristics with anyone outside the Conduct Team. The Condcut Team will, to the best of their ability, avoid inadvertantly releasing personally identifying information. The comitment to confidentiality does not end when the investigation is over. At times, it may be necessary to share the incident with the greater community but any identifying information will be removed from the public statement.

Exceptions



Life Threatening Emergency

To the extent possible, emergency services should be contacted without revealing any confidential information about any event participant. In many cases, the participant should be conscious and able to speak with Emergency Medical Technicians (EMT). It is important to remember that even if it is appropriate to call 911, it is never appropriate to share a participant's entire case history or file. In addition, it is not appropriate to specifically comment on any ongoing cases that the participant may be involved in with the Conduct Team. Staff may disclose confidential information when there is a clear and imminent danger that is life threatening or that could result in serious bodily harm to an individual. When appropriate and possible, this determination should be made by a Conduct Team member. If time is of the essence, staff should first call 911 and notify a Conduct Team member as soon as is reasonable.

To report a problem at anytime, email: TucsonConduct@gmail.com



Conduct Team Membership



Training

All potential members must exhibit a clear understanding of consent and consent culture and agree to participate in the Conduct Team training program.

Commitment

Each Conduct Team member must make a commitment to be available for at least one year and the entire duration of the event.

Responsibilities

Each Conduct Team member is responsible for event safety, confidentiality, clear process, and communication. As an investigatory body, team members must be able to set aside their own personal bias and conduct fair investigations. If a team member cannot set aside their personal bias, they must be responsible and recuse themselves.

Ineligible for Membership

Anyone who has been a subject of a Conduct Team investigation is not eligible for Conduct Team membership, unless it is determined that the complaint was not of merit.

To report a problem at anytime, email: TucsonConduct@gmail.com


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